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Value Proposition

Document imaging is a strategic solution that can help your credit union streamline operations for improved efficiency, strengthened security, lower overhead costs and optimum member service. Through our co-ownership of eDOC Innovations, Inc., the nation’s leading imaging solutions credit union service organization, your credit union can get out from under the piles of paper and go paperless.

While most credit unions have branch and merchant capture imaging solutions, they are not aware there are similar solutions available to help them even further reduce their reliance on paper. There are solutions to easily, safely and conveniently image, access, search and store:

  • Signature cards
  • Loan documents
  • Receipts
  • Reports
  • Meeting minutes
  • Annual reports
  • Member applications
  • Journal and cash records
  • General ledger
  • Members statements
  • Reconcilements
  • Listings of destroyed records

Benefits

  • Save money through staff and operational efficiencies
  • Eliminate expensive physical storage costs with a robust imaging system for secure, long-term document storage and retrieval
  • Securely back-up critical data
  • Maintain compliance and protect sensitive data
  • Provide enhanced member service by allowing members to access and view their own “paperwork” on file with your credit union
  • Environmentally friendly
  • Maintain control of your documents and data

Features of document imaging solutions:

  • Universal vendor interface(s) that allow us to work with any core data processing vendor
  • The use of standard file formats
  • The ability to work with any standard operating system
  • The ability to work with standard hardware
  • The use of hard drive storage (vs. juke box scenario)
  • The use of CD-R/DVD-R technology
  • Data flexibility
  • Free training for your credit union staff

How to get started?

Steps to developing an e-document strategy

  • Assess your organization
    • Look for departments/processes that create paper, including, but not limited to:
      • Compliance reports/Back office
      • Teller processing
      • Check processing
      • Membership information
      • Loan processing
    • Get feedback and input from each department
  • Identify the audience for each document
  • Determine if each document is REALLY necessary
    • NCUA provides guidelines to the types of information required and the length of time to hold them in 12 CFR Part 749
  • Determine how long you need to keep each document
  • Identify ways to leverage each document
  • Determine if you want a turnkey in-house system or an ASP model (a custom built application)
  • Contact your membership & marketing representative or call us at 866/MyCorp1 with your findings, and we’ll help you develop a strategic solution to fit your business needs